Work From a Home
Virtual Office - The #1
Way to Cut Your Overhead and Still Operate at Full Strength
When business slows down, you need to act fast to conserve
your capital while you wait out the cycle. Today, millions of business people
are saving big money by closing their expensive offices and working from their
home office. Like most things, there is a right way and a wrong way to do this.
The wrong way is to move your office phones into your house
and answer the phones yourself. First of all, you will still be paying the phone
company for your business phone and fax numbers. Next, by answering all calls
yourself, you are loading yourself up with all of the work that used to be
performed by your staff. Finally, when you are not in your home office, you will
lose calls. Yes, they may go to voice mail, but nobody calls your business to
leave a message. They call to talk with someone. And if you are not available,
even if they do leave a message, they will probably call a competitor who does
answer the phone.
So what is the Right Way? First, find a
Virtual Office service
provider who will let you transfer your phone and fax numbers to them. You will
probably save hundreds of dollars every month, because you will not have to pay
the phone company anymore.
Ask your Virtual Office provider to set up a virtual
Auto
Attendant, using your phone number. Callers will hear your custom menu,
something like: "Thank you for calling The Mortgage Brokers. If you know the
extension of the person you are calling, you may enter it at any time or press 9
for the Dial by Name Directory. For information on a new mortgage, or to
refinance your existing mortgage, press 1. If you are calling to check the
status of your mortgage application, press 2. For our address, fax number and
hours of operation, press 3. All other callers, press 4."
Calls are transferred to you and your staff, live, wherever
you are, at your home office or cell phone, just as if you were in the office.
You should also have features such as Station to Station Transfer, that allows
you to transfer a call to someone else in your company, with just a couple of
keystrokes.
When you do not take a call,
voice mail will take your
messages. You can listen to your messages by phone. Voice mail will also deliver
the messages to you by email, so you can listen to your messages over your
computer or any Internet devise. This also gives you a permanent record of each
message.
Your Virtual Office will also receive and
deliver your faxes
to your email. The cost of Fax to Email is so low, that you should give everyone
their own private fax number.
A complete Virtual Office, including extensions, call transfer
and fax to email is as little as $19.95mo yet, you will sound like a
professional, quality and trustworthy business and no one will know that you are
actually working from that extra bedroom. You will save money and will probably
sound even more professional then when you were working in an office.
Mark Gordon is the President of American Voice Mail. American
Voice Mail is a hosted service provider that has provided telephone
Virtual Office
services to over 1 Million clients. American Voice Mail owns one of the world's
largest telephone number networks with local virtual office telephone numbers
and services in 40 countries worldwide.
Copyright 2007 Mark Gordon |